251 Marietta Street
Clarksburg, WV 26301
School of Practical Nursing
SECTION II: PROGRAM POLICIES AND PROCEDURES
A cumulative record is maintained for each student. The file includes student application, transcripts, grades, and other pertinent information. The information is confidential and will not be released until written permission is granted from the student. Any student who changes his/her name, address, telephone number, or email address shall promptly provide written notification to the Coordinator and Secretary of the Program.
Student records are confidential and measures are in place to protect the privacy of the individual student’s information. The nurse coordinator, practical nursing faculty, financial secretary/accountant, and secretary/accountant are privy to student records due to their positions and responsibilities. The measures actively taken to avoid breaches of confidentiality include
limiting access to only authorized personnel (above named individuals), and maintaining records in a locked fire-proof filing cabinet. Student grades are stored electronically through an account created for each class in Engrade. One user name and password is assigned for the account, and access is limited to the nurse coordinator, faculty, and secretary/accountant. Each student receives an individual user name and password in order to access Engrade. The student is able to change the password after the first use. As grades are entered, only the nurse coordinator, faculty, and secretary/accountant have access to student grades on Engrade. In addition, a paper copy of grades is printed monthly and filed in a locked, fire-proof filing cabinet along with the transcripts and other personal student information.